Assigned Events
Track and manage operational events assigned to your management oversight with detailed history, succession planning, and location coordination.
Who can use this feature
Section titled “Who can use this feature”| Role | View Assigned | View History | Manage Events | Search All | Succession Planning |
|---|---|---|---|---|---|
| Admin | ✓ | ✓ | ✓ | ✓ | ✓ |
| Ops Support | ✓ | ✓ | ✓ | ✓ | ✓ |
| Ops Manager | ✓ | ✓ | Limited | ✓ | ✓ |
What are Assigned Events?
Section titled “What are Assigned Events?”Assigned Events are operational events allocated to specific managers for planning, coordination, and execution. These include:
- Sports Events (Women’s Super League, Pre-Season Friendlies)
- Traffic Management Events (TM 2 series)
- Location-specific Events across various venues
- Succession-planned Events with management coverage
Events Overview Dashboard
Section titled “Events Overview Dashboard”High-level overview of your event portfolio.
- Total Events: Complete count of assigned events (34 events shown)
- Event Portfolio: Comprehensive view of all events under your management
- Management Scope: Full range of operational responsibility
- Historical Tracking: Complete record of event assignments
Comprehensive historical view of event participation and management.
- Past Participation: “View all past events you’ve participated in”
- Historical Records: Complete event history and involvement
- Search Functionality: “Search Event Title” to find specific events
- Chronological Display: Events organized by date and sequence
Structured display of key event information and details.
- Event Name: Clear event identification and titles
- Date: Event dates and duration periods
- Succession Plan: Management succession and coverage plans
- Location: Event venues and geographic locations
Current Event Portfolio
Section titled “Current Event Portfolio”Sports-related events and competitions under management.
- Women’s Super League: Sep 13, 2025 - Sep 13, 2025 | Liverpool | Manager 1
- Pre-Season Friendly: Sep 13, 2025 - Sep 13, 2025 | Emirates Stadium | Manager 1
- Event Type: Football and sports venue operations
- Management Role: Full operational oversight and coordination
Series of traffic management operations across London.
- TM 2 Series: Multiple events from Oct 24-31, 2025
- Location: All London-based operations
- Succession Plan: Manager 1 assigned to all TM 2 events
- Duration: Single-day events with consistent management
Geographic distribution of assigned events.
- Liverpool: Women’s Super League operations
- Emirates Stadium: Pre-Season Friendly event
- London: Multiple TM 2 traffic management events
- Multi-location Management: Cross-venue coordination requirements
Event Types and Categories
Section titled “Event Types and Categories”Professional women’s football league operations.
- Event Type: Professional sports league match
- Operational Scope: Security, stewarding, and crowd management
- Location Coordination: Liverpool venue operations
- Management Requirements: Full event oversight and coordination
Football pre-season match operations.
- Event Type: Pre-season football match
- Venue: Emirates Stadium operations
- Operational Focus: Event setup and crowd management
- Preparation Phase: Pre-season operational readiness
Specialized traffic management operations series.
- Event Series: TM 2 designation for traffic operations
- Location Focus: London-based traffic coordination
- Duration Pattern: Single-day operations with regular scheduling
- Management Consistency: Same manager (Manager 1) across all TM 2 events
Succession Planning
Section titled “Succession Planning”Primary management assignments and succession planning.
- Consistent Assignment: Manager 1 assigned to all visible events
- Succession Planning: Clear management succession for all events
- Coverage Assurance: Ensures management coverage for all operations
- Responsibility Chain: Clear line of management responsibility
Ensuring continuous management oversight for all events.
- Primary Manager: Designated manager for each event
- Backup Planning: Succession plans for management coverage
- Continuity Assurance: Ensures no event lacks management oversight
- Coordination Chain: Clear management hierarchy and communication
Event Timeline and Scheduling
Section titled “Event Timeline and Scheduling”Events scheduled for September 2025.
- September 13: Women’s Super League (Liverpool) and Pre-Season Friendly (Emirates)
- Event Coordination: Multiple events on same date requiring coordination
- Resource Planning: Multi-venue resource allocation
- Management Oversight: Ensuring adequate management coverage
Extensive October scheduling with TM 2 series.
- October 24-31: Concentrated TM 2 series across 8 days
- Daily Operations: Single-day events requiring daily management
- London Focus: All October events located in London
- Series Management: Coordinated series of related events
Understanding event timing and duration patterns.
- Single-Day Events: Most events are single-day operations
- Same-Day Start/End: Events typically start and end on the same date
- Consistent Scheduling: Regular patterns in event scheduling
- Planning Efficiency: Predictable scheduling aids in resource planning
Using Assigned Events
Section titled “Using Assigned Events”Navigate and review your assigned events effectively.
- Total Overview: See complete count of assigned events
- Historical View: Browse through all past and upcoming events
- Search Function: Use “Search Event Title” to find specific events
- Chronological Order: Events displayed in date order for easy navigation
Understanding key event information and details.
- Event Names: Clear identification of event types and purposes
- Date Ranges: Understand event timing and duration
- Location Data: Know where events are taking place
- Succession Plans: Understand management assignments and coverage
Use event information for operational planning and coordination.
- Resource Planning: Plan staffing and resources based on event schedule
- Multi-venue Coordination: Coordinate across different locations
- Succession Coordination: Work with designated managers for event coverage
- Schedule Management: Avoid conflicts and ensure adequate coverage
Event Management Workflow
Section titled “Event Management Workflow”Preparation and planning phases for assigned events.
- Review event details and requirements
- Coordinate with designated succession managers
- Plan resource allocation and staffing
- Establish communication channels and protocols
Managing events during active operation phases.
- Oversee operational execution according to plans
- Coordinate with on-site teams and managers
- Monitor event progress and address issues
- Maintain communication with stakeholders
Completion and evaluation of event operations.
- Conduct post-event debriefing and evaluation
- Document lessons learned and improvements
- Update succession plans based on experience
- Prepare for future similar events
Pagination and Navigation
Section titled “Pagination and Navigation”Navigate through large numbers of assigned events.
- Results Display: Shows “1 to 10 of 34 results” for clear context
- Previous/Next: Easy navigation between pages of events
- Page Management: Handle large event portfolios efficiently
- Search Integration: Search works across all pages of results
Best Practices
Section titled “Best Practices”Troubleshooting
Section titled “Troubleshooting”Resolve issues with event visibility and assignment.
- Verify your role has access to Assigned Events feature
- Check if events have been properly assigned to your management
- Use search function to find specific events by title
- Contact admin if events are missing from your assignments
Fix issues with event search functionality.
- Check spelling and try different search terms
- Search by partial event names or keywords
- Clear search and browse through event pages
- Verify events exist within your assigned portfolio
Resolve issues with succession planning information.
- Contact the designated succession manager directly
- Check Team Management for manager contact information
- Verify succession plans are up to date
- Escalate to Ops Support if succession plans are unclear
Resolve issues with event counting and totals.
- Refresh the page to get current event counts
- Check if events have been recently reassigned
- Verify active vs. historical event definitions
- Contact admin if significant count discrepancies persist
Getting Started
Section titled “Getting Started”To effectively use Assigned Events:
- Access the feature via Management → Assigned Events
- Review your portfolio using the Total Events overview
- Browse event history to understand your assigned events
- Use search function to find specific events quickly
- Review succession plans to understand management coverage
- Check event locations for coordination planning
- Plan resources based on event schedules and requirements